Tak£500+ Participatory Budgeting (PB) Fund 2025

PRIVACY NOTICE FOR ‘Tak£500+’ Participatory Budgeting (PB) fund

Purpose and lawful basis for processing

Our purpose for processing your personal data is to make contact with you about Tak£500+ PB future Fund and for holding for auditing purposes.

We are processing the personal information you provide under the UK General Data Protection Regulation (UK GDPR).  The lawful basis we are relying on to process your personal data is Article 6 (1) (e) of the UK GDPR, which allows us to process personal data when

5. Public task: the processing is necessary for Council to perform a task in the public interest or for its official functions, and the task or function has a clear basis in law.

What do we need?

We only collect and use the minimum amount of personal information required.  The information that we will collect about you in this application process is:

• Name
• Address
• Postcode
• Mobile Number
• Email Address

We will also process any other personal data you choose to provide in your response to the application questions.

What do we do with it?

We will process personal information provided to us to

• contact you if we require any additional information and let you know the outcome of your application;
• hold for monitoring or evaluation of the programme or auditing purposes and;
• To make contact with you about Tak£500+ PB future Fund.

Your views, ideas and proposals may appear in evaluation reports and may also feed into the Statement of Progress and press releases when we are promoting the project.

Your contact details from this application process will be held on a secure database and where appropriate shared with other Council departments to provide details of future learning and funding programmes.

How long do we keep it?

This application process is available from 30 April 2025 and will be delivered by January 2026.  The responses including your personal data you provide will be stored on secure servers for 5 years.

Do we use any data processors?

We may share your project details with the Participatory Budget Working Group Partners/Organisations we consult with when assessing the bids or who provide support with administration.  Personal data will not be included in the data shared with the group as part of the assessment process.

Council have a contract with Delib Citizen Space to provide the Consultation Hub service as a method to gather the responses.  This service provides the online platform for Council to design and publish online public engagement activities including this application process.  This is also the service used by Council when it commissions third parties to carry out engagement activities, unless otherwise stated.

Council is the data controller, Delib is the data processor and Rackspace Limited, which hosts the platform, is a sub-processor.  You can find details of the Consultation Hub’s privacy policy via armaghbanbridgecraigavon.citizenspace.com/privacy policy.

You can find privacy statements relating to Delib’s service to its customers and their Data Protection Officer’s contact details via www.delib.net/privacy.

Where is the information stored?  Do we transfer data overseas?

The responses including your personal data you provided will be stored on secure Council servers.

Council have a contract with Delib Citizen Space to provide the Consultation Hub service as a method to gather the responses.  All data collected through this platform is stored in the UK in secure data centres operated and managed by Delib’s chosen Infrastructure as a Service provider.  You can find details of the Consultation Hub’s privacy policy via armaghbanbridgecraigavon.citizenspace.com/privacy policy.

You can find privacy statements relating to Delib’s service to its customers and their Data Protection Officer’s contact details via www.delib.net/privacy.

What are your rights?

If you have any questions regarding this application, or you wish to withdraw from the process, please contact the Community Planning Department:-

Email: communityplanning@armaghbanbridgecraigavon.gov.uk

For more information on your rights, please refer to the Information Commissioner’s Office website please see 'Your data protection rights'.

If you are unhappy with the way in which we have processed your personal data then you have the right to complain to the ICO as the UK supervisory authority.